Event Coordinator Job Description Sample Template
JOB TITLE:
- Event Coordinator
DUTIES and RESPONSIBILITIES:
- Executing event marketing activity including coordinating timing with sales teams and retail buyers.
- Tracking inventory of demo products and consumer items, setting up demo events, and conducting education sessions.
- Installing merchandise displays working closely with the retail teams to optimize placement for sales growth.
- Working closely with the Brand Manager, sales team, key retail partners, cross-functional partners, and agencies to bring brand and retail marketing programs and supporting materials to the marketplace effectively.
- Helping the Brand Manager to assess ROI and KPIs and provide suggestions to continually optimize.
- Manage the team responsible for the pre-event, event, and post-event productions.
- Ensure marketing initiatives for all clients are accommodated and consistent across events.
- Manage other vendors and agencies involved in each event.
- Maintain a timeline and ensure deadlines are met by all parties involved.
- Work with marketing and sales departments to create promotions.
EXPERIENCE and QUALIFICATIONS:
- Interest & some experience in promotional events, merchandising, or retail marketing.
- Exceptional interpersonal and communication skills.
- Time & Project management skills with the ability to juggle multiple projects.
- Resourceful and able to problem solve on the spot.
- Organized and committed to maintaining a structured timeline and budget.
- Proficient in Microsoft Office Suite and Adobe Suite.
- Willing and able to travel.
- Bachelor’s degree preferred, ideally in event management, hospitality, or a related field.
- Experience in planning events/trips for large groups of employees.
PHYSICAL DEMANDS:
- Prolonged periods of standing and/or sitting at a desk and working on a computer.
- Must be able to lift up to 15-25 pounds at times.