Human Resources (HR) Assistant Job Description Sample Template

JOB TITLE:

  • Human Resources (HR) Assistant

DUTIES and RESPONSIBILITIES:

  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provides clerical support to the HR department.
  • May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
  • Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
  • Assists with new hire orientation.
  • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Performs other duties as assigned.

EXPERIENCE and QUALIFICATIONS:

  • An associate degree in a related field is preferred.
  • Proficient with or the ability to quickly learn payroll management, human resource information systems (HRIS), and similar computer applications.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software.
  • Per state law, must be at least 21 years of age.
  • Must successfully complete a comprehensive background check.
  • Must pass a drug screening.

PHYSICAL DEMANDS

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
  • While performing the duties of this job, the employee is regularly required to be able to speak and hear. 
  • The employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms, and ability to work on a desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. 
  • Must be able to effectively communicate with others verbally and in writing. 
  • Employees may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds.