Office Assistant Job Description Sample Template
JOB TITLE:
- Office Assistant
DUTIES and RESPONSIBILITIES:
- Act as the point of contact among executives, employees, clients, and other external partners.
- Responsible for a broad set of administrative and clerical tasks.
- Assist in daily office needs and manage the company’s general administrative activities.
- Responsible for coordinating shipments, telephone calls, electronic communications, and monitoring the premises.
- Manage and maintain an organized filing system both physically and electronically.
- Create, record, and maintain all information in appropriate databases.
- Assist in the organization and cleanliness of all office common areas.
- Perform general Office Assistant tasks and errands when needed.
- Coordinate office events and activities when needed.
- Monitor and maintain inventory of all office equipment and supplies.
- Process, sort, and route incoming and outgoing physical mail.
- Assist in payroll administration, supply chain management, and event coordination.
- Ensure that all new employee materials are readily available for new hires on their first day of employment.
- Send out company-wide emails regarding events, certifications, and other activities as directed.
- Miscellaneous duties and projects as assigned.
EXPERIENCE and QUALIFICATIONS:
- Must be 21 years or older.
- Must be able to pass a background check.
- High school diploma or GED.
- Proven working experience as an Office Assistant.
- Superior organizational and time management skills.
- Excellent communication skills both written and verbal.
- Demonstrated analytical and problem-solving capabilities.
- Proficiency in Microsoft Office.
- Familiarity with GSuite.
- Strong attention to detail.
- Ability to perform duties with a high level of accuracy.
- Discretion when dealing with sensitive or private information such as payroll, human resources, and financial records.
- Must be and remain compliant with all legal or company regulations for working in the cannabis industry.
PHYSICAL DEMANDS:
- Prolonged periods sitting at a desk and working on a computer.
- Prolonged periods of standing and bending.
- Must be able to lift up to 15 pounds at times.