Purchasing Manager Job Description Sample Template

JOB TITLE:

  • Purchasing Manager

DUTIES and RESPONSIBILITIES:

  • Responsible for managing all vendor replenishment activities.
  • Works collaboratively throughout the organization, both domestically and internationally, to ensure that the right product is available at the right location, at the right time.
  • Evaluates and develop processes to streamline the purchasing function.
  • Report to management the measurable status of progress and corrective actions as it pertains to supplier and inventory performance.
  • Works with the inventory control team to ensure appropriate inventory levels are maintained based on target stock on hand and current ordering needs.
  • Resolves any receiving/inventory/accounting issues with respective departments, including price discrepancies, negative inventory, credits, and overages.
  • Source quality products and meet with representatives.
  • Attend educational and related courses on best practices in supply chain management and optimized supply chain performance.
  • Attract new vendors through community outreach.
  • Ensure all products are compliant with state and local laws.
  • Takes the lead in creating profitable ways to manage obsolete and slow-moving stock to help offset losses.
  • Reviews invoices not in complete agreement with purchase orders and works with the Supply Chain Manager and Accounting to determine errors and corrections.
  • Negotiates with vendors to establish competitive pricing; tracks vendor performance and partners with receiving to ensure timeline receipt of product.

EXPERIENCE and QUALIFICATIONS:

  • Bachelor’s degree in Supply Chain Management, Business, or related field, or equivalent experience. 
  • Prior retail purchasing and merchandising experience.
  • Production/Operations Management, or Engineering or equivalent business experience.
  • Excellent written and verbal communication skills.
  • Excellent organizational and problem-solving skills.
  • Ability to handle multiple tasks, with awareness of deadlines.
  • Ability to manage, train and develop purchasing staff.
  • Excellent negotiation skills and analytical and pricing knowledge with the ability to conduct a comparative analysis and make sound decisions.
  • Possess a vast product knowledge of consumable products specific to the cannabis industry along with a willingness to learn.
  • High attention to detail, and ability to multitask.
  • Minimum 21 years of age (or per state regulations).
  • Must pass all required background checks.
  • Must be and remain compliant with all legal or company regulations for working in the industry.
  • SAP or other ERP software experience is required.
  • High competency level in Office 365 applications.

PHYSICAL DEMANDS:

  • Sitting, standing, and walking for several hours at a time.
  • Ability to travel by car occasionally.
  • Occasional lifting of up to 50 lbs.
  • Close visual acuity is needed to read and write documents on a computer screen.
  • Manual dexterity is needed to type on a computer.
  • Speaking and hearing are required when communicating with vendors.