Administrative Assistant at Cannabis Software Solutions Company in Irvine California

EMPLOYER NAME:

• Weedmaps

COMPANY INTRODUCTION:

• Weedmaps is a leading cannabis technology platform providing integrated solutions for cannabis consumers and businesses.

JOB POSITION TITLE:

• Administrative Assistant (Hybrid)

JOB POSITION DESCRIPTION:

• Weedmaps is currently seeking an Administrative Assistant professional with experience supporting senior leadership.
• Conserves time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leadership inside and outside the company is essential.
• This role will represent the VP, Business Development in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function.
• They will oversee and perform duties to include travel arrangements, communications coordination, calendaring, preparing meeting content upon request, and other various project management duties.
• Interacting with clients and potential clients as well as other high-level visitors, in person or by telephone.
• Prepare submission of expense claims on a timely basis.
• Provide key administrative support for the principal’s civic and industry commitments.
• Proactively follow up on action items to drive accountability for meeting actions.
• Completes projects by deadline and to supervisor’s standards.
• Supports the executive with all administrative tasks.
• Other duties as assigned.
• This position is required to work out of the Weedmaps headquarters located in Irvine, CA.

WORK EXPERIENCE and QUALIFICATIONS:

• 2+ years of relevant experience preferred.
• Develop and demonstrate professional knowledge of the business.
• Use organizational skills to manage office and time in a fast-paced environment and anticipate needs.
• Proven ability to work effectively with senior management and senior-level clients.
• Excellent written and oral communication skills.
• Ability to manage highly confidential information and to always act calmly and professionally.
• Experience with booking travel and travel logistics.
• Must be highly organized.
• Extreme discretion with sensitive information.
• Adaptable to a variety of situations with numerous personalities.
• Has worked in very fast-paced environments.
• Comfortability partnering and executing with the leadership team.
• Ability to work cross-functionally with other administrative assistants to ensure alignment.
• Proactive problem-solver with the ability to make independent, real-time decisions with consideration of priorities and sensitivities.
• Strong project management and event planning experience.
• Excellent interpersonal skills; ability to work successfully with teams across the organization.
• Bachelor’s degree preferred.
• Strong computer skills with programs such as MS Office, Google Suite, JIRA and Confluence, etc.

ADDITIONAL BENEFITS and PERKS:

• Medical, Dental, and vision benefits (effective Day 1).
• Employee – employer paid premium 100%.
• For plans that offer coverage to your dependents, you pay a small contribution.
• Basic Life & AD&D – employer paid 1x salary up to $250,000.
• 401(k) Retirement Plan (with employer contribution).
• PTO (3 weeks accrued); 5 sick days.
• Supplemental, voluntary benefits.
• Family planning/fertility –  including up to $10,000 towards cash-pay services.
• Student Loan Repayment/529 Education Savings – including a company contribution of up to $1,000/year.
• FSA (Medical, Dependent, Transit, and Parking).
• Voluntary Life Insurance.
• Critical Illness Insurance.
• Accident Insurance.
• Short- and long-term disability Insurance.
• Pet Insurance.
• Company-paid identity theft protection.
• Legal services platform.
• Paid parental leave.

Estimated Salary: $29.80 – $38.94 per hour based on qualifications.

Minimum Pay Wage or Starting Salary:

• $38.94 / Hour

Job by State:

• California

Job by City:

• Irvine California

Job by Category:

• Administrative
• Assistant

Job by Type:

• Full-time

Equal Opportunity Employer (EOE) Statement:

We are an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.